Share Folders & WebDAV
Each space has a share folder where you can add files and folders via the browser interface or Microsoft Windows Explorer. A given user's ability to read, add and change content in the share folder is governed by permissions in Access Control and Security.
The share folder is a file and folder tree associated with any space configured to display it. A share folder may also be attached directly a specific articles or comment - see Attached Documents and WebDAV for more on that topic.
In the share folder, you can:
- Add files and folders
- Open the share folder in Windows Explorer (if WebDAV is enabled)
- Replace files
- Turn on versioning for any file (if WebDAV is enabled)
- Check-out, replace, and Check-in files
- Edit MS Office files over the web in their native applications(if WebDAV is enabled)
Here is the section of the Marketing Newspage that shows a link to the Share Folder and a list of the recently changed files or folders within it:
Clicking the Share Folder link opens it up in the browser as in the image below. The view is interactive, updating automatically as users add, edit or check-out files.
For example, The BestEnterpriseWikiSeal.ppt line shows in yellow because a user named Jordan Frank checked it out a moment ago. Within a few seconds will fade on its own back to a white background.
From here, you can navigate and add files and folders to this folder, or open this directory as a Web Folder in Microsoft Windows. The user has clicked for Info on the Marketing Budget 2008.xls file.
A description of it is displayed (and a thumbnail appears if its an image). From here, you can click to simply replace it, download it, edit it over the web in Microsoft Excel, or edit the document informaton.
The "Edit in Microsoft Excel" link appears because the browser is IE, WebDAV is enabled and the document is a Word, PowerPoint or Excel document. When you have this combination of browser and document type, you can simply click the Edit button, open the file in the native application over the web and save your changes back to the server. If Versioning is on, it will automatically check-out, version, and check-in the file.
For access to a specific file, click to Edit Info to access article details including history and versioning controls:
If the document is not set to be versioned, you can select that option here. In this case, it's been set for versioning and you can see the version history. It is also possible to change the name and description or lock it.
After you make your changes, anyone else monitoring the share folder will see the changes reflected in their screen instantly.