Page and Comment Moderation
The Traction TeamPage moderation model allows for collaborative or formally controlled approval of page edits and comments, as well as new content. With TeamPage 4.0, moderation users who can read "drafts" in any number of work spaces can view, navigate and search the entire system based on its draft state or based on the "latest stable" published state.
Per space permissions grant rights to read, edit, reject or publish drafts to any individual or group. With draft and publish permissions widely granted, this model supports wiki style collaborative editing while keeping the "latest stable" state available for reference until consensus is achieved. With publish permission closely held, this supports open collaboration followed by formal review and approval of important wiki content - such as changes to a contract or approved HR policy
Permissions for Publishing, Editing and Reading drafts - Locking Too
The spirit of Wiki is for open contribution, but even the public Wikipedia limits editing of some pages. Traction TeamPage supports multiple spaces and makes it simple to state the rules for creating, editing and moderating content in each space. Permissions grant or deny rights to perform specific actions on content within that space. You can grant or deny rights within a space to individuals or groups - including groups defined roles in an external LDAP or Active Directory server.
Traction's permissions provide the flexibility to supporting whatever moderation model you want to use. Per space permissions include:
- Author or Comment: Controls who can create new articles or comments within a space
- Edit: Permission to edit any article or comment
- Edit Own: Permission to edit only those articles or comments you created
- Read Published: Permission to read published content
- Read Draft: Permission to read draft content
- Read Edit History: Permission to see edit history (includes draft edits if you have Read Draft)
- Publish: Controls who can publish draft content within a space
- Publish Own: Permission to publish only those articles or comments you created
- Lock and Unlock: Permission to lock and unlock, or edit locked content
Moderating Draft Articles and Comments
Users who have Publish or Publish Own permission can publish every edit with one click. For others, all new entries and edits will automatically appear as Draft versions.
Users with Publish permission can click one button to publish any draft content as they read, or browse through an automatically maintained chronology view of Drafts pending approval.
When in Draft Mode, titles of Draft articles and comments are shown in Grey, and you can easily flip between the current Published version, current Draft version and Edit History.
In the example below, there are simple controls to Publish or Reject a Draft version. You can also Unpublish or Reject currently published versions. Once an article version is published, then any pending Draft comments may also be published.
Moderation History and Edit History
Curious about how this article has evolved over time? If you are interested and have permission to read the history, you can easily dive into the details. Reading through the trail below, you can see:
- Edit History: Version 94 is currently Published and all other versions are marked as Draft
- Name History: The Page Names "Health Policy" and "Health Care Policy" have been added to the Draft version of the article.
- Moderation History: Version 95 was the first Published version, but it was later Unpublished and the Previous Version 94 was Published
- Label History: The original version of the article was tagged "Policy" and then it was tagged "Health" a few days later.
From this History view you can look at specific versions and you can then Publish, Unpublish or Reject that version.
If you want to see a combined view of the history (including other types of Audit Trail information), you can click on the Show Reference Map link to learn more about how this article and the context around it has evolved.
"Latest Stable" and Work in Progress Views
Traction Release 4.0's collection of features makes work-in-progress collaboration easy while keeping the "latest stable" version visible for reference. People who have "Read Drafts" permission can work in a Draft mode which shows the latest working version of content across the TeamPage server - or flip to a Published mode to show the latest stable (published) view of all content.
This makes it simple for people with Draft permission to work collaboratively on new versions of content across one or many spaces without disturbing people who prefer (or are limited to) the latest stable version of content.
For example, during the often-knotty process of refactoring a wiki - which may require performing a set of related edits over many pages - authors can collaborate on changes for days or longer without disturbing the "latest stable" view of the wiki. Page changes can be published later, when all the pages are ready - or have been reviewed and approved.
The moderation model is seamlessly combined with the TeamPage 4.0 page name and page history model to support "fearless refactoring" of the names, links and content of a set of draft wiki pages prior to publication of that set of pages as the "latest stable" version.
Access to the moderation history is also controlled by the per space permissions granted to individuals or groups. This makes it possible for members of the groups participating in draft discussions to see all of the draft history, discussion and content of any draft version, while groups who are not party to the draft discussion can only see the history and content of published versions. This makes it possible to support a "What happens in Vegas stays in Vegas" rule to enable lively internal discussion and wiki style collaboration to establish a consensus (spanning many wiki pages if necessary) and use of attributed comments rather than draft edits for published content that represents an important stable consensus – or a legally binding agreement.
Space Newspage View - Draft vs. Published
See below for sample screenshots of a HR Project Newspage in Draft and Published Modes. Content and label counts (tag cloud) change when toggling between modes.
Draft Mode -
Grey titles indicate draft content
Published Mode -
Grey titles disappear or revert to brown, if there is a Published version.
Search Results View - Drafts vs. Published Entries
Search results (TeamPage Attivio style results shown here) also can present Draft content, Published content - or both. By default, people who can read both Draft and Published content see search results that include the most recent Published results as well as any more recent versions that are still Drafts.
Managing and Monitoring Your Draft Moderation and Publishing Activity
Page Sections help you manage and display information and meet a variety of use case needs. Sections related to moderation include:
- Recently Published
- Recently Unpublished
- Recently Rejected
- Recently Locked
- Recently Unlocked
You can also filter other sections by whether articles or comments are in Draft, Published, Rejected, Locked and Unlocked state. Below are two sections that show recently authored drafts awaiting moderation and recently published articles side by side: